GENERAL CONDITIONS

ALL INTERESTED PARTIES SUBMITTING A PROPOSAL IN RESPONSE TO THIS REQUEST FOR PROPOSALS SHALL BE EXPECTED TO OBSERVE THE CONDITIONS AND REQUIREMENTS SET FORTH IN THESE GENERAL CONDITIONS. SUCH CONDITIONS AND REQUIREMENTS SHALL FORM AN INTEGRAL PART OF THE CONTRACT TO BE AWARDED BY THE DISTRICT. THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS AND TO WAIVE ANY TECHNICALITIES THEREIN.

Proposals, prices, terms, and conditions shall remain firm for a period of ninety (90) days from the due date for Proposals or until the time when the District takes official action on the Proposals.

The District reserves the right to modify the specifications prior to the Proposal submission deadline and will endeavor to notify all potential Companies/Vendors that have received a copy of the specifications, but failure to notify shall impose no obligation or liability on the District.

Due regard will be given for the protection of proprietary information contained in all Proposals received. However, vendors should be aware that all materials associated with the procurement are subject to the terms of the Missouri Sunshine Law and all rules, regulations and interpretations resulting therefrom. Proposals containing data that the Company does not want used or disclosed for any purpose other than evaluation of the Proposal may be restricted, provided the Company marks the cover sheet of the Proposal with the following legend: “Technical data contained on pages ______and ______in this Proposal furnished in connection with the Request for Proposals of the Blue Springs R-IV School District shall not be used nor disclosed except for evaluation purposes, provided that, if a Contract is awarded to this Company as a result of or in connection with the submission of this Proposal, Blue Springs R-IV School District shall have the right to use or disclose technical data to substantiate the award of a Contract.”

The above restriction does not limit the District’s rights to use or disclose without the Company’s permission any technical data obtained independently from another source. Proposals shall not contain any restrictive language different from the above legend. Proposals submitted with restrictive legends or statements which differ from the above will be treated under the terms of the above legend. The District assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose.

The Company shall not, under penalty of law and immediate disqualification of the Proposal, offer or give any gratuities, favors or anything of monetary value to an officer, employee, agent, or Board of Education member of the District for the purpose of influencing favorable disposition toward a submitted Proposal or for any reason while a Proposal is pending or during the evaluation process.

No Company shall engage in any activity or practice, by itself or with other Companies, the result of which may be to restrict or eliminate competition or otherwise restrain trade. Violation of this instruction will result in immediate rejection of the Company’s Proposal.

The District may accept one part, aspect or phase, or any combination thereof, of any Proposal unless the Company specifically qualifies its offer by stating that the Proposal must be taken as a whole.  The District may award a contract based upon the initial Proposals received without discussion of such Proposals. Accordingly, each initial Proposal should be submitted with the most favorable price and service standpoint.

To facilitate consideration of the Proposals, the District may, at its option, conduct interviews after receipt of the Proposal. If this is necessary, the Company will be contacted to arrange a time for an interview.

The District reserves the right to negotiate to clarify and qualify terms of any Proposal. The District reserves the right to negotiate final contract terms with any Company, regardless of whether such Company was interviewed or submitted a best and final Proposal. The District may accept any Proposal as submitted regardless of whether negotiations have been conducted between the parties. Neither commencement nor cessation of negotiations shall constitute rejection of the Proposal or a counteroffer on the part of the District.

The District reserves the right to withdraw the award to a successful Company within 30 days of the award if, in the opinion of the District, the successful Company is unable or unwilling to agree to a form of contract satisfactory to the District. The District shall be entitled to do so without any liability being incurred by the District to the Company.

In the event of a conflict between the Proposal and the RFP, the District shall resolve any inconsistency in favor of the RFP. Additionally, the District shall in good faith decide all inconsistencies and/or disputes pertaining to the RFP and the Proposal. The Company agrees to abide by the decisions of the District.

Any ambiguity in the Proposal because of omission, error, lack of clarity, or noncompliance by the Company with specifications, instructions and all conditions of bidding shall be construed in the favor of the District.

All terms and conditions of this RFP are deemed to be accepted by the Company and incorporated into the Company’s Proposal submission. The terms and conditions stated in this RFP and the successful Company’s response to this RFP shall be incorporated into a final Agreement between the District and the successful Company. Any conflict in the wording between the final Agreement and the wording of the terms and conditions of this RFP and the response of the Company shall be resolved in favor of the District and shall be deemed to be incorporated into the final Agreement.

The successful Company must not at any time assign any portion of its contract with the District nor shall it assign the contract without the written permission of the District. The successful Company must not, at any time, change sub-consultants approved by the District without written permission of the District, other than as listed in the bid submission.

The District may terminate the Agreement immediately without further cost or liability in the event of the occurrence of any of the following: insolvency of successful Company; liquidation or dissolution of successful Company; the institution of any voluntary or involuntary bankruptcy proceeding by or against the successful Company; assignment by successful Company for the benefit of creditors; or the appointment of a receiver or trustee to manage the property of the successful Company.

In the event the Board of Education of the District fails to approve the appropriation of funds sufficient to provide for the District's obligations under the Agreement, or if the funds are not appropriated due to federal, state or local action, the District shall have the right to terminate the Agreement by providing written notice to the successful Company and the District will thereby be relieved from all further obligations under the Agreement.

The submission of a Proposal will be construed to mean that the Company is fully informed as to the extent and character of the supplies, materials, equipment, and service in complete compliance with the specifications.

Prices shall be net, including transportation and delivery charges, to the destination indicated in the Proposal. Title shall not pass until items have been delivered to the acceptance by the District.

In all specifications, the words “or equal” are understood to follow each item description. The decision of the District as to whether an alternative or substitution is in fact “equal” shall be final.

By policy, on proposals/bids less than $25,000, the BSSD has a local vendor option.  This means that if a local vendor is not the low bidder on an item but is within 5% of the low bid, they will be given the option to match the low bid and if they choose to do so will be awarded the bid.  A local vendor is defined as one with a business or branch of the business located within the bounds of the BSSD.

Preference is hereby given to materials, supplies and provisions produced, manufactured, or grown in Missouri, quality being equal to articles offered by competitors outside of the State.  Preference is also hereby given to products that are manufactured, assembled, or produced in the United States.

By responding to this proposal/bid offer, if this is a construction project, Company warrants that it meets prevailing wage in its area.

All proposals/bids and contracts greater than $5,000 will require companies doing business with BSSD to attest to the fact that all their employees and/or any subcontractor’s employees are “lawfully present in the United States”.  The Company awarded the bid/proposal must complete an E-verify affidavit attached as Addendum “A.”

All interested Companies submitting a Proposal in response to this RFP shall be expected to observe the conditions and requirements set forth in the RFP. Such conditions and requirements shall form an integral part of the contract to be awarded by the District.

PROPOSALS:

1. All proposals must be submitted in writing and in accordance with instructions provided by the District.
2. Proposals received after the time stated in the notice to Interested Parties may not be considered. The Interested Party assumes the risk of any delay in the mail or in the handling of the mail by employees of the District. Whether sent by mail or by means of personal delivery, the Interested Party assumes responsibility for having its proposal deposited on time at the place specified.
3. General and special instructions, in connection with each item against which a proposal is submitted, must be given to constitute a proposal.
4. The submission of a proposal will be construed to mean that the Interested Party is fully informed as to the extent and character of the supplies, materials, equipment, and service in complete compliance with the specifications.
5. No charge will be allowed for federal, state or municipal sales and excise taxes because the District is exempt from such taxes. The proposal price shall be net and shall not include the amount of any such tax.
6. In all specifications, the words “or equal” are understood to follow each item description. The decision of the District as to whether an alternate or substitution is in fact “equal” shall be final.
7. Prices shall be net, including transportation and delivery charges, to the destination indicated in the proposal. Title shall not pass until items have been delivered to and accepted by the District.

 

PRODUCT OR SERVICES INCLUDED:

The interested party shall furnish all labor, materials and equipment necessary to perform the scope of work and any services under the Contract, with direction from the District.

 

PRICE ESCALATION CLAUSE:

No increase in overhead and/or profit to the Vendor will be allowed. At the time of request, the interested party must furnish written substantiation of increase by its supplier/manufacturer to the Purchase Officer. Such substantiation shall be in the form of invoices, receipts and/or other appropriate documentation showing costs in effect at the time of proposal versus cost in effect at the time of the request for price escalation. Any price increase must be substantiated to the satisfaction of the District and shall only be effective upon acceptance by the District in writing.

MATERIAL LISTED:

Each Interested Party shall submit, on attached sheets, the exact names of the various items on which it is submitting proposals. Items shall be clearly marked and fully describe any variations from that specified. While the District has used considerable efforts to ensure an accurate representation of information in this RFP document, the information contained herein is provided solely as a guideline for proposers. The information is not guaranteed or warranted to be accurate by the District, nor is it necessarily comprehensive or exhaustive. Nothing in this RFP document is intended to relieve proposers from forming their own opinions and conclusions in respect to the matters addressed in this RFP document.

INSURANCE:

The Vendor, at its sole cost and expense, shall obtain and maintain a General Commercial Liability Insurance policy, which includes coverage for contractual liability, products liability and completed operations and property damages. The interested party will also keep in force and effect throughout the Term workers’ compensation insurance to the extent required by law.

TERMINATION OF AGREEMENT:

Should Company fail to comply with any of the terms or conditions set forth in the contract or should the District determine the Company is in any way unfit, unqualified, or unable to perform all the needs of the District under the contract then, and in that event with two (2) weeks written notice to the Company the contract may be terminated by the District for cause.  The Board of Education reserves the right to terminate the Contract for any reason at the end of any contract year upon at least thirty (30) calendar days’ notice to contractor.

CRIMINAL BACKGROUND CHECKS:

Before beginning work subject to a successful award, Company shall conduct background checks of its employees, agents, subcontractors, or consultants through all appropriate state agencies and any other background checks as may be standard for entities providing services to public schools, including without limitation, a thorough review of the list of registered sex offenders as provided by the County Sheriff’s Department, the Federal Bureau of Investigation’s criminal history files, the Missouri Highway Patrol’s criminal history database and sexual offender registry, the Family Care Safety Registry, or the central registry of child abuse and neglect of the Missouri Children’s Division; and any such individual who does not pass such background check as determined by the District in its sole discretion shall not be permitted to enter the premises where the services are being performed or any other District property or to work on the services under the Contract.  The Company shall include all of these requirements in its contracts with their subcontractors and suppliers.

INDEMNIFICATION AND HOLD HARMLESS:

The Vendor shall indemnify and hold harmless the District and its Board of Education, officers, employees, agents, representatives and volunteers from all suits, actions, losses, damages, claims, or liability of any character, type, or description, including but not limited to, all expenses of litigation, court costs, penalties, and attorney's’ fees whatsoever of any kind or nature, arising directly or indirectly from the negligence of the interested party, its agents, servants, employees, persons or entities engaged as independent contractors by the interested parties and suppliers, provided, however, that the interested party shall not be required to indemnify for the following:

1. acts or conduct by third parties, other than the District and its Board of Education, officers, employees, agents, representatives and volunteers, not under the control of the interested party, except for persons or entities engaged as independent contractors by the Vendor;
2. claims where the District has failed to give adequate, prompt written notice thereof to the interested party;
3. claims settled without the prior written consent of the interested party; or
4. acts of intentional misconduct or negligence by the party to be indemnified.

CONFLICT OF INTEREST:

The interested party hereby covenants and agrees that there is no officer or employee of the District forbidden by law to be interested in the Contract, either directly or indirectly, who will benefit their from.

INDEPENDENT CONTRACTORS:

The District and the interested party are independent of one another and shall have no other relationship. Neither party shall have, or hold itself out as having, the right or authority to bind or create liability for the other by its intentional or negligent act of omission, or to make any contract or otherwise assume any obligation or responsibility in the name of or on behalf of the other party.

GOVERNING LAW AND VENUE:

The Contract shall be governed by and construed in accordance with the laws of the State of Missouri. Any litigation or other proceeding arising under the Contract shall be commenced in a court of appropriate subject matter jurisdiction in the State of Missouri, County of Jackson.

ATTORNEYS’ FEES:

Should any litigation be commenced between the parties to the Contract or the rights and duties in relation thereto, the party prevailing in such litigation shall be entitled, in addition to such other relief as may be granted, a reasonable sum and for its attorneys’ fees in such litigation, which shall be determined by the Court hearing such litigation

IMMUNITY:

No provision of the Contract shall be construed in such a way as to waive or terminate the statutory or common law immunities enjoyed by District.  District shall retain all immunities, including those immunities contained within Missouri Revised Statute § 537.600 et.seq.

COMPLIANCE WITH DISTRICT REGULATIONS:

The interested party shall cause all persons performing work on behalf of interested party and the District to comply with all instructions pertaining to conduct and building regulations issued by the District. All such persons shall wear readily visible identification mutually satisfactory to the District and the Vendor.

The interested party shall cause all such persons to preserve and protect all confidential information of the District to which they may have access during the performance of work. The District may promulgate and modify the rules and regulations relating to the conduct of the Vendor and all persons performing work under the Contract as the District, in its sole discretion, may determine. The interested party shall cause all persons performing work to comply with such modifications.

The Company is responsible for its own verification of all information provided to it. The Company must satisfy itself, upon examination of this RFP, as to the intent of the specifications. After the submission of the Proposal, no complaint or claim that there was any misunderstanding will be entertained. The Company agrees that it will make no claim for additional payment or seek an extension of time for completion of the work or seek any other concession because of any misinterpretation or misunderstanding of the RFP, or of any failure to fully acquaint itself with all conditions relating to the proposed work.

No oral interpretation will be made to any Company as to the meaning of the RFP. Any oral communication will be considered unofficial and non-binding on the District. Unauthorized contact by the Company with other District employees or Board members regarding the RFP may result in disqualification.

THANK YOU FOR YOUR PROPOSAL TO THE BLUE SPRINGS R-IV SCHOOL DISTRICT

ADDENDUM “A”

FEDERAL WORK AUTHORIZATION PROGRAM (“E-VERIFY”) ADDENDUM

Pursuant to Missouri Revised Statute 285.530, all business entities awarded any contract in excess of five thousand dollars ($5,000) with a Missouri public school district must, as a condition to the award of any such contract, be enrolled and participate in a federal work authorization program with respect to the employees working in connection with the contracted services being provided, or to be provided, to the District (to the extent allowed by E- Verify). In addition, the business entity must affirm the same through sworn affidavit and provision of documentation.

In addition, the business entity must sign an affidavit that it does not knowingly employ any person who is an unauthorized alien in connection with the services being provided, or to be provided, to the District.

Accordingly, your company:

1. agrees to have an authorized person execute the attached “Federal Work Authorization Program Affidavit” attached hereto as Exhibit A and deliver the same to the District prior to or contemporaneously with the execution of its contract with the District;

2. affirms it is enrolled in the “E-Verify” (formerly known as “Basic Pilot”) work authorization program of the United States, and are participating in E-Verify with respect to your employees working in connection with the services being provided (to the extent allowed by E-Verify), or to be provided, by your company to the District;

3. affirms that it is not knowingly employing any person who is an unauthorized alien in connection with the services being provided, or to be provided, by your company to the District;

4. affirms you will notify the District if you cease participation in E-Verify, or if there is any action, claim or complaint made against you alleging any violation of Missouri Revised Statute 285.530, or any regulations issued thereto;

5. agrees to provide documentation of your participation in E-Verify to the District prior to or

contemporaneously with the execution of its contract with the District (or at any time thereafter upon request by the District), by providing to the District an E-Verify screen print-out (or equivalent documentation) confirming your participation in E-Verify;

6. agrees to comply with any state or federal regulations or rules that may be issued subsequent to this addendum that relate to Missouri Revised Statute 285.530; and

7. agrees that any failure by your company to abide by the requirements a) through f) above will be considered a material breach of your contract with the District.

Prime Vendor Bid:

The Blue Springs School District Food Service Department is seeking qualified bids from vendors for a Prime Vendor (Food and Supplies). The RFP will be available starting February 2^nd with the deadline to submit being April 9^th. Please email Brian Harris at bharris@bssd.net or call at 816-874-3385 if you would like to bid.

Produce Bid:

The Blue Springs School District Food Service Department is seeking qualified bids from vendors for Produce. The RFP will be available starting February 2^nd with the deadline to submit being April 9^th. Please email Brian Harris at bharris@bssd.net or call at 816-874-3385 if you would like to bid.

The Blue Springs Education Foundation (BSEF) is soliciting proposals from qualified applicants to provide Investment Management Services for its investment funds and Banking Services for its everyday banking needs. The purpose of this Request for Proposal is to identify the investment management and banking provider who has demonstrated capabilities that best satisfy BSEF’s investment return objectives, risk parameters, and banking requirements as described herein.

FULL RFP DETAILS

Blue Springs School District
School Photography & Yearbook Services
Request for Proposal (RFP) – 2026–2027 School Year

RFP Information
RFP Release Date: October 17, 2025
Question Deadline: October 24, 2025 @11:00 AM CST
Response Deadline: November 3, 2025 @ 11:00 PM CST
Responses Evaluated and Finalist Interviews (if necessary) : November 4, 2025 – November 21, 2025
Selection Notification: November 21, 2025

Introduction
The Blue Springs School District is requesting proposals from qualified vendors to provide comprehensive school photography and yearbook services for elementary and middle schools within the district. The selected vendor(s) will enter into a one-year agreement (2026-2027) with the option to renew annually for up to four additional years (27-28, 28-29, 29-30, & 30-31), based on performance and district needs.

Proposals will be evaluated for:
• Cost of picture package options and additional services that best meet the needs of the
parents/guardians of our students.
• Commission per package to the schools.
• Ability of the vendor to provide quality service in support of a successful school picture program.
• Provide a secure and user-friendly online ordering system with payment capabilities.
• Provide value-added services.

Scope of Services
School Photography Services
Vendors must provide:
• Individual student portraits for fall and spring
• Class portraits for spring (one complimentary print per teacher)
• Individual staff portraits for fall (complimentary packages for all staff members)
• Individual & Group Board of Education and District Administrator pictures (annually)
• Staff Group Portrait for spring (complimentary staff group print per staff member)
• Individual student portraits will be produced for the yearbook and yearbook production and/or
school record purposes. These pictures will be taken and produced regardless of the purchase of
a picture package.

Picture Packages
• Prepay and proof-based ordering options only. A picture proof may be prepared with a code for
online ordering for any student that did not prepay giving them a “second chance” to order.
• Packages priced between $19.99–$55.00
• A la carte options should be available
• All staff will receive a complimentary printed class picture and staff group picture.
• One retake day for fall pictures will be offered at no additional cost on a date agreed to by the
school staff.
• Each staff member (teachers, counselors, administrators, kitchen staff, and custodians) will have an individual photo taken and a package will be supplied to them at no cost to the school or the district for fall pictures.

Class & Group Photos
• Class photos and staff group photo (spring)
• Club/activity group photos (January/February)
• Individual & Group Board of Education and District Administrator pictures (annually)

Delivery & Format
• JPG images in color, accessible online to the district office
• Compatible with PowerSchool

o Compatibility with Destiny and Snap is valued but not mandatory.
• Delivery within 4 weeks of photo day free of charge and uploaded to an online account within the same time period.

Picture Day Support
• The school principal will be responsible for working with the photographer to coordinate the
school’s Picture Day schedule.
• For an expedited and efficient picture day, the photographer must determine the minimum
number of photographers per picture day needed based on the number of students enrolled and student needs. The photographer is responsible for booking the appropriate number of
photographers to ensure an efficient picture day.
• For 26-27 scheduling and subsequent renewals, the photographer should contact each school to plan the picture day schedule by March 1 of the previous school year.
• The photography schedule will include one fall picture day, one fall picture retake day, and one
spring picture day. Additionally, time to take club/activity group pictures for the yearbook will be
needed in January/February. Class pictures will be taken during spring photos. A staff group
photo will be taken during spring photos.
• To ensure high-quality picture day results, the photographer should provide their staff with
training to work effectively with both neurotypical and neurodiverse students.

Administrative Materials
• Adhesive thumbprint size photo strips after fall pictures for cumulative records with a minimum of four pictures per student. The vendor will print and separate the pictures by home room at no additional charge.
• Posters, flyers, and stickers provided by the photographer at least three weeks prior to the
scheduled picture day. The school will distribute the materials by sending them home with
students and promote electronically as well.

Online Ordering
• Secure portal for families to order and pay online

Yearbook Services:
Yearbook Production
• Full-color yearbooks with full-color customizable covers selected by the school from a variety of
designs provided by the vendor
• Student portraits in color
• Collage and autograph pages (based on class count)
• Minimum of 5 complimentary yearbooks for staff/school
• Principal’s photo notebook

Software Requirements
• Cloud-based yearbook design software
• Compatible with PowerSchool
• Allows staff photo uploads
• User friendly and easy to work with

Promotional Materials
• Posters, flyers, and stickers provided by the photographer. The school will distribute the materials by sending them home with students and promote electronically as well.
• The vendor will communicate any and all deadlines effectively regarding the completion of the
yearbook.

Additional Services
Memorabilia
• One 8x10 staff group photo
• One poster or composite item showcasing all students
Description of proposed memorabilia item is required. The schools are looking for unique
items that would showcase school spirit and pride among their students and staff.

Additional Services
• Student awards/certificates
• School volunteer discount coupons
The Blue Springs School District reserves the right to terminate the award of this proposal if, in their judgement, the successful vendor fails to give the necessary service and/or acceptable materials in any way during the time specified by this proposal.

Evaluation Criteria
• Cost of packages and services including the commission per package to the school
• Quality of service and support
• Quality of samples
• Online ordering and payment capabilities
• Value-added services

Submission Requirements
• Pricing for all packages and services
• Commission structure
• Sample of individual portraits, class photos, and staff group photo
• Link to online photo software demo (principal platform and parent platform)
• Description of picture day overview including photographer to student ratios
• Description of training provided to staff pertaining to working with neurodiverse and
neurodivergent students
• Sample of photo and yearbook marketing materials
• Sample elementary yearbook
• Link to online yearbook software demo
• Description of memorabilia item
• List of optional services and enhancements
• References from at least 3 other school districts

It is the responsibility of each bidder, before submitting a bid, to examine the documents thoroughly, and request written interpretation or clarifications soon after discovering any conflicts, ambiguities, errors, or omissions in bidding documents.

Requests for clarification must be sent to cgengelbach@bssd.net and received no later than October 24, 2025 at 11:00AM CST. The email must contain the proposal name, date and numbered questions. The Blue Springs School District will not answer questions transmitted through other methods other than set forth in this paragraph. All questions will be answered in an addendum, after question due date. The Blue Springs School District is not responsible for question not received on or before the due date, including emails lost due to spam filters or technical issues.

Deadline for all proposals is Monday, November 3^rd, 2025 at 11:00AM CST. The District is not responsible for lateness or non-delivery by the U.S. Postal Service to the District. The time and date recorded by the District shall be the official time of receipt. Late submissions will not be considered.

Submission Instructions

Submit one packet to:
Blue Springs School District
Business Office
1801 NW Vesper Street
Blue Springs, MO 64015

Clearly mark your envelope: “School Photography & Yearbook RFP – Blue Springs School District”

STANDARD TERMS AND CONDITIONS FOR AGREEMENT WITH SUCCESSFUL BIDDER
PROPOSAL VALIDITY PERIOD: Submission of the proposal will signify the Vendor’s agreement that its proposal and the content thereof are valid for 90 days following the submission deadline and will become part of the contract that is negotiated between the District and the successful Vendor.

ADDENDA: If, in the opinion of the Chief Financial Officer, additional information or interpretation is needed by the Proposers, an addendum will be issued. Any addendum or addenda issued by the Chief Financial Officer that may include changes, corrections, additions, interpretation, clarification, or information, and issued seventy-two (72) hours or more before the scheduled closing time for filing proposals, Saturday, Sunday and legal holidays not included, shall be binding upon the Proposer. The District shall supply copies of such addenda on the District Web Site and to all Proposers, but failure of the Proposer to receive or obtain such addenda shall not excuse the Proposer from compliance therewith if awarded the Purchase Agreement.

CANCELLATION, DELAY OR SUSPENSION OF SOLICITATION; REJECTION OF PROPOSALS: The
District may cancel, delay or suspend this solicitation if in the best interest of the District as
determined by the District. The District may reject any or all proposals, in whole or in part, if in the best interest of the District as determined by the District. The District reserves the right to reject any or all proposals not in compliance with public contracting procedures.
INDEPENDENT CONTRACTOR: The relationship to the District with the successful firm and each of its employees and agents shall be that of an “independent contractor” and not an employee. The successful firm shall have single‐point responsibility for all persons and legal entities that provide services to the District, be they employees of the firm or independent contractors. The successful Proposer is responsible for determining the appropriate means and manner of performing the work.
The successful Proposer represents and warrants now, and as part of the contract for services with the District pursuant to this RFP, that the successful Proposer is not an employee of the District, and that the successful Proposer at all times meets and will continue to meet the specific independent contractor standards.

Among other obligations of successful Proposer consistent with this statute, successful Proposer
shall be responsible for federal and state taxes applicable to any compensation or payments paid to successful Proposer under this contract and, the District will not withhold from such
compensation or payments any amounts to cover successful Proposer’s federal or state tax
obligations.

AMERICANS WITH DISABILITIES ACT COMPLIANCE: Proposers agree that if awarded a Purchase
Agreement, the Contractor will comply with all applicable provisions of the Americans with
Disabilities Act of 1990, 42 USC Section 12101 et seq. If any Proposer requires special assistance
or auxiliary aids during the proposal, evaluation or award process, please notify the BSSD
Administration office (816 224-1300 at least two (2) business days prior to the required assistance.

SPECIAL CONDITIONS: Where special conditions are written in the Request for Proposal, these
special conditions shall take precedence over any conditions listed under these Proposal Terms
and Conditions.

COMPLIANCE WITH LAW: The provisions of any Contract shall be construed in accordance with
the provisions of the laws of the State of Missouri without reference to its conflict of law provisions.
Any action or suits involving any question arising under th Contract must be brought in the
appropriate court in Jackson County Missouri. All statutory, charter and ordinance provisions that are applicable to public contracts in the State of Missouri shall be followed with respect to the Contract. In the event that either party shall be required to enforce the obligations of the eventual Contract through legal action, the prevailing party shall be entitled to payment of its attorney’s fees by the non-prevailing party.

In connection with its activities under the Contract , Vendor shall comply with all applicable federal, state and local laws and District policies or regulations.

Federal Work Authorization Program: Prior to commencement of any work contemplated under
this Agreement, Vendor shall provide to the District a sworn affidavit and other sufficient
documentation to affirm its enrollment and participation in the Federal Work Authorization
Program. Federal Work Authorization Program means the eVerify program maintained and operated by the United States Department of Homeland Security and the Social Security Administration, or any successor program. Vendor shall also provide the District a sworn affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services.

Background Checks: Before employment of any employee, contractor, subcontractor, consultant
or subconsultant who is an individual for work on the services set forth in this Agreement, the
Vendor shall conduct or shall allow the District to conduct background checks through all
appropriate state agencies and any other background checks as may be standard for entities
providing services to public schools, including without limitation, a thorough review of the list of
registered sex offenders as provided by the Jackson County Sheriff’s Department, the Federal
Bureau of Investigation’s criminal history files, the Missouri Highway Patrol’s criminal history
database and sexual offender registry, the Family Care Safety Registry, or the central registry of
child abuse and neglect of the Missouri Children’s Division; and any such individual who does not
pass such background check as determined by the District in its sole discretion shall not be
permitted to enter the premises where the services are being performed or any other school district property or to work on the services under the Contract. The Vendor shall include all of these requirements in its contracts with their subcontractors and suppliers.

COST OF RESPONDING: This Request for Proposal does not commit the District to pay any costs
incurred by any Proposer in the submission of a response, or in making necessary studies or
designs for the preparation thereof, or for procuring or contracting for the items to be furnished
under the RFP.

CONTRACT AWARD AND EXECUTION:
a. The District reserves the right to make an award without further discussion of the proposal
submitted. Therefore, the proposal should be initially submitted on the most favorable terms
the Vendors can offer. It is understood that the proposal will become a part of the official file
on this matter without obligation to the District.
b. The general conditions and specifications of the RFP and as proposed by the District and the
successful Vendor's response, as amended by agreements between the District and the
Vendor, will become part of the contract documents. Additionally, the District will verify
Vendor representations that appear in the proposal. Failure of the Vendor's products to meet
the mandatory specifications may result in elimination of the Vendor from competition or in
contract cancellation or termination.
c. Once District staff has selected the Vendor that can best meet the District’s needs, based on
the evaluation factors, the District will negotiate the specific District system requirements
with the selected Vendor, using the Vendor’s proposal to determine the cost of the system
components and options as determined in the sole discretion of the District. After that
negotiation period has ended and District has, in its sole discretion, finalized the system
requirements, the Vendor selected as the apparent successful Vendor will be expected to
enter into a contract with the District substantially in the form and content attached, but
with the addition of specific information pertaining to the agreed‐upon system to be
provided for the District. The successful Proposer is expected to execute this contract
verbatim unless it has proposed specific changes to the contract in its response to this RFP
and has later obtained agreement from the District for the contract change. All such
proposed changes should be accompanied by an estimate of the cost savings to the District
that would result from the recommended change.
d. If the selected Vendor fails to sign the contract within five (5) business days of delivery of the
final contract, the District may elect to cancel the award and award the contract to the next‐
highest‐ranked Vendor. No cost chargeable to the proposed contract may be incurred before
receipt of a fully executed contract.

DEFENSE, INDEMNIFICATION, HOLD HARMLESS AND INSURANCE REQUIREMENTS: In addition
to other standard contractual terms, the District will require the selected Vendor to comply with the defense, indemnification, hold harmless and insurance requirements as outlined below: Vendor shall defend, indemnify and hold the District, its officers, officials, employees and volunteers harmless for, from and against any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Vendor and its agents in performance of this Agreement, except for injuries and damages caused by the sole negligence of the District.

The Vendor shall procure and maintain, for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, employees or subcontractors. The cost of such insurance shall be paid by the Vendor. Vendor’s purchase of insurance under the awarded contract shall not be construed in such a way as to waive or terminate the statutory or common law immunities enjoyed by District. District shall retain all immunities, including those immunities contained within Missouri Revised Statute § 537.600 et.seq. Any insurance purchased by Vendor is not intended to act as a waiver of any defense available to the District and its employees by statute or common law. Insurance shall meet or exceed the following unless otherwise approved by the District.

LIABILITY INSURANCE: VENDOR will maintain a policy of liability insurance in the form, and from an insurance company, approved by the DISTRICT (Blue Springs R4 School District), which company is admitted or otherwise licensed to do business in the State of Missouri.
I. Said insurance shall insure VENDOR for the benefit of the DISTRICT in not less than
the amount of $1,000,000 single limit liability for each occurrence, and aggregate
coverage of not less than $2,000,000.
II. The insurance shall cover any occurrences, resulting from any conduct, act, or failure
to act, by VENDOR, or by an employee, representative, or agent of VENDOR, and
which occurrence or occurrences result in damages of any kind, including, but not
limited to, personal injury or death to any person or persons, damage to any property
(personal or real), or damage to any contractual or other commercial right or interest.
III. Certificate of Insurance: VENDOR shall require its insurance carrier to provide to the
DISTRICT a certificate of insurance evidencing said coverage. Said policy shall
provide that such coverage cannot be modified, terminated or canceled by the carrier
without six (6) months written notice sent by certified mail by the insurance carrier to
the DISTRICT. It is agreed that no person shall perform any acts on behalf of VENDOR
without having said insurance in full force and effect.

NON-COLLUSION AFFIDAVIT: The Vendor submitting a proposal thereby certifies that no officer,
agent, or employee of the District who has a pecuniary interest in this RFP, has participated in the Price Agreement negotiations on the part of the District, that the proposal is made in good faith without fraud, collusion, or connection of any kind with any other Vendor of the same request for proposal and that the Vendor is competing solely in its own behalf without connection with, or obligation to, any undisclosed person or firm. Vendor will complete the enclosed Non-Collusion Affidavit and submit it with their proposal.

EQUAL OPPORTUNITY COMPLIANCE: The District is an equal opportunity employer and requires
all Proposers to comply with policies and regulations concerning equal opportunity. All Proposers must be certified as Equal Employment Opportunity Affirmative Action Employers. The Proposer, in the performance of this agreement, agrees not to discriminate in its employment because of an employee’s or applicant’s race, religion, national origin, ancestry, sex, sexual preference, age, or disability.

OTHER COMPLIANCE REQUIREMENTS: In addition to any nondiscrimination and affirmative
action compliance requirements previously listed, the Proposer awarded a contract shall comply
with federal, state and local laws, statutes, and ordinances relative to the execution of the work.
This requirement includes, but is not limited to, protection of public and employee safety and
health; environmental protection; waste reduction and recycling; the protection of natural
resources; permits; fees; taxes; and similar subjects.

OWNERSHIP OF DOCUMENTS: Any reports, studies, conclusions, and summaries prepared by the
Proposer, including all proposal documents, shall become the property of the District.

ORAL INSTRUCTIONS: Oral instructions or information concerning the RFP documents or the
project given out by officers, employees, or agents of the District to prospective Proposers shall not bind the District. Any changes or revisions to the specifications shall be binding only if issued in writing by the District by addendum. The District reserves the right to officially amend or cancel an RFP after issuance.

Blue Springs School District’s BluePrint Magazine
The Blue Springs School District will publish the BluePrint magazine three times per year (October, March, June). This district is seeking bids to publish this document for the following dates: October 2025, March 2026, and June 2026. The printer will receive all copy approximately two weeks prior to the mail date. Document will be created in Adobe InDesign. Printer will have capabilities to read the document and print from the document, which will be provided to the printer via FTP capabilities or other means of secure online transfer. 

Specifications on the bid should include cost quotes for all three issues based on the following criteria:

Quantity
35,500 per issue.
The number may vary based on changes in mail list.

Paper
Sixty (60) pound semigloss/satin
(please submit a sample mock up of paper or printed publication with bid)

Color
4 color for entire publication

Finishing

1. Six (6) pages, 11x17, printed on both sides, full bleeds (24 finished pages) 
2. Standard magazine size – 8.374w x 10.875h (full bleed)
3. Printer will collate, fold and staple publication
4. Printer will deliver publication to the selected mailing vendor no later than two weeks from the date of the district’s delivery to the printer.
5. First proof will be a hard copy – no charge
6. Second proof (truest color representation possible) – no charge if changes necessary

Mail or hand deliver to:
Blue Springs School District, Attn: Charles Duber
1801 NW Vesper, Blue Springs, MO 64015

Bid Due Date: August 1, 2025 @ 2:30 PM.   

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BluePrint MAILING BID PROPOSAL

Blue Springs School District’s BluePrint
The Blue Springs School District will mail the BluePrint news publication three times per year (October, March, June). This district is seeking bids to mail this document for the following dates: October 2025, March 2026, and June 2026. The publication will be mailed out to all postal patrons within the district. The mailer may generate a list of all recipients for the magazine including current Blue Springs School District residents to compare with our current list. 

Specifications on the bid should include cost quotes for all three issues based on the following criteria:

Quantity
35,500 per issue

Preparation
1.    Mailer will print “To Our Neighbor” and addresses on each document
2.    Mailer will order document in walk-sequence
3.    Mailer will work with the USPS and school district to coordinate best solution for postage costs and/or Bulk Mailing Permit
4.    Mailer will deliver all issues to USPS for mailing
5.    Mailer will help determine district appropriate neighborhoods for mailing to prevent full zip code mailings and not an EDDM format

Mail to:
Blue Springs School District, Attn: Charles Duber
1801 NW Vesper, Blue Springs, MO 64015 

Bid Due Date:  August 1, 2025 @ 2:30 PM

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BluePrint Web Services

DELIVERY POINT: DISTRICT – AS PER BID SPECS
DIRECT ALL CALLS TO:  Charles Duber, 816-874-3298     
SEALED BIDS WILL BE RECEIVED IN THE BUSINESS OFFICE @ 
1801 NW VESPER, BLUE SPRINGS, MO 64015, UNTIL: August 1, 2025 @ 2:30 PM

FAXED BIDS ACCEPTED - ATTN:  Charles Duber, (816) 874-3298
(ORIGINAL HARD COPY TO BE MAILED)
GENERAL CONDITIONS

1.  All items to be quoted F.O.B. DELIVERED, Blue Springs, Missouri unless otherwise specified herein.  Title does not transfer to the School District until receipt.

2.  Sums of money shall be indicated both by Unit Cost and Total Item Cost.  In case of discrepancy, the Unit Cost will govern.

3.  Cash Discount offered may be considered in determining the successful supplier.  Cash discount periods will start from date of receipt of acceptable invoice or from date of receipt of acceptable material, whichever is the later.

4.  Brands of EQUAL quality or type are acceptable unless specified NO SUBSTITUTION, BUT SUBSTITUTION MUST BE NOTED ON BID.  We reserve the right to make the final decision as to comparable items.  Be very certain that items upon which you bid and deliver are EQUAL to items listed.  Materials that are not equal will be returned to the supplier, transportation charges collect.

5.  Samples, when requested, must be marked with the name of vendor and the unit price specifically stated.  Samples must be delivered free of charge, and those carelessly soiled in process or spoiled by examination or tests will not be paid for by the School District.

6.  The School District reserves the right to accept or reject any or all quotations and/or bids, and to waive all formalities.  This inquiry implies no obligation on the part of the buyer, nor does the buyer's silence imply any acceptance or rejection of quotation offer.  By policy, on bids less than $25,000, the School District has a local vendor option.  This means that if a local vendor is not the low bidder on an item but is within 5% of the low bid they will be given the option to match the low bid and if they choose to do so will be awarded the bid.  A local vendor is defined as one whose business is located within the bounds of the School District.

7.  It is understood and agreed that the School District reserves the right to increase or decrease quantities or modify conditions and specifications by mutual agreement with the selected supplier, both at the time of acceptance of this quotation offer as so modified and subsequent thereto.

8.  It is understood and agreed that the delivery date and/or date of installation AFTER receipt of purchase order is the seller's best offer.  In its acceptance of any quotation offer, the School District is relying on the promised delivery date and/or installation as material and basic to its acceptance, unless otherwise indicated.  In the event of seller's failure to deliver as and when promised, the School District reserves the right to cancel its accepting order, or any part thereof, and seller agrees that the School District may return all or part of any shipment so made, and may charge seller with any loss or expense sustained as a result of such failure to deliver as promised.

9.  The School District is exempt from all applicable Federal and State Taxes.  All quotation offers and/or bids are made taking this fact into consideration.

10.  By responding to this quotation offer, Vendor warrants that it meets prevailing wage in its area.

11.  Please Note Carefully - In quoting, give complete information in spaces provided, otherwise your quotation offer may be given no consideration.

12.  In the event any articles to be sold or delivered hereunder are covered by any patent, copyright, trademark, or application thereof, the seller will indemnify and hold harmless the School District from any and all losses, costs, expenses and legal fees resulting from any claims, legal actions, or judgments due to manufacture, sale, or use of such article in violation or infringement of rights under such patent, copyright, trade-mark or application.

13.  The School District will not be responsible for any goods delivered, or services performed without its purchase order, signed by an authorized representative of the Business Department.

14.  Preference is hereby given to materials, supplies and provisions produced, manufactured, or grown in Missouri, quality being equal to articles offered by competitors outside of the State.

15.  Preference is hereby given to products that are manufactured, assembled, or produced in the United States.

16.  PROOF OF INSURANCE – The successful bidder may be required to obtain a Certificate showing $2,000,000 General Aggregate, and $1,000,000 Personal Injury liability insurance.

17.  Per Missouri Immigration Law HB1549, all bids and contracts greater than $5,000 will require companies doing business with government entities to attest to the fact that all their employees and/or any subcontractor’s employees are “lawfully present in the United States”. 

IMPORTANT NOTE:  This is not a Purchase Order.  However, with regard to any order that may result from your quotation, the terms, conditions and provisions on the above will apply.
 

The Blue Springs R-IV School District is seeking qualifications from vendors for Insurance Broker Services, covering general liability, property and casualty, commercial vehicles, workers' compensation, and related coverages.

The deadline for submissions is Friday, March 21, 2025, by 5:00 p.m., and responses must be sent to Ryan Fry, General Counsel, at rfry@bssd.net or mailed to 1801 NW Vesper, Blue Springs, MO 64015.

Interviews will be conducted the week of March 31, 2025, with the broker selection announced on April 14, 2025. The awarded contract will take effect on July 1, 2025. For full details and submission requirements, please read the entire RFQ.

Bid Information: Approximately 10 - 2024 or newer/stock Type C school bus or 11 to 15 - 2022 Type C used school bus

Interested to submit? Please email JMorgan@bssd.net for all required fillable forms and return all required information to the specifications listed on the invitation to bid.

The Blue Springs School District seeks proposals from qualified providers to conduct a community survey and levy research. The purpose of the RFP is to select a provider who can deliver statistically valid representation of the community’s opinions and provide insight into potential levy issues.

Interested to submit? Please email kwoolf@bssd.net with the subject line “Community Survey and Levy Research RFP” to receive a copy of the RFP specifications.

All proposals are due by 2/7/25.