Requests for Bids/Proposals

INVITATION TO BID
THIS IS NOT AN ORDER

BLUE SPRINGS SCHOOL DISTRICT

1801 NW VESPER

BLUE SPRINGS, MO  64015

FOR:  BSSD BluePrint Bid

BID:  #25-1

DELIVERY POINT: DISTRICT – AS PER BID SPECS

DIRECT ALL CALLS TO: Charles Duber, 816-874-3298

SEALED BIDS WILL BE RECEIVED IN THE BUSINESS OFFICE @

1801 NW VESPER, BLUE SPRINGS, MO 64015, UNTIL: August 3, 2026 @ 2:30 PM

FAXED BIDS ACCEPTED - ATTN Charles Duber, (816) 874-3298

(ORIGINAL HARD COPY TO BE MAILED)

GENERAL CONDITIONS

1.  All items to be quoted F.O.B. DELIVERED, Blue Springs, Missouri unless otherwise specified herein.  Title does not transfer to the School District until receipt.

2.  Sums of money shall be indicated both by Unit Cost and Total Item Cost.  In case of discrepancy, the Unit Cost will govern.

3.  Cash Discount offered may be considered in determining the successful supplier.  Cash discount periods will start from date of receipt of acceptable invoice or from date of receipt of acceptable material, whichever is the later.

4.  Brands of EQUAL quality or type are acceptable unless specified NO SUBSTITUTION, BUT SUBSTITUTION MUST BE NOTED ON BID.  We reserve the right to make the final decision as to comparable items.  Be very certain that items upon which you bid and deliver are EQUAL to items listed.  Materials that are not equal will be returned to the supplier, transportation charges collect.

5.  Samples, when requested, must be marked with the name of vendor and the unit price specifically stated.  Samples must be delivered free of charge, and those carelessly soiled in process or spoiled by examination or tests will not be paid for by the School District.

6.  The School District reserves the right to accept or reject any or all quotations and/or bids, and to waive all formalities.  This inquiry implies no obligation on the part of the buyer, nor does the buyer's silence imply any acceptance or rejection of quotation offer.  By policy, on bids less than $25,000, the School District has a local vendor option.  This means that if a local vendor is not the low bidder on an item but is within 5% of the low bid they will be given the option to match the low bid and if they choose to do so will be awarded the bid.  A local vendor is defined as one whose business is located within the bounds of the School District.
 

7.  It is understood and agreed that the School District reserves the right to increase or decrease quantities or modify conditions and specifications by mutual agreement with the selected supplier, both at the time of acceptance of this quotation offer as so modified and subsequent thereto.

8.  It is understood and agreed that the delivery date and/or date of installation AFTER receipt of purchase order is the seller's best offer.  In its acceptance of any quotation offer, the School District is relying on the promised delivery date and/or installation as material and basic to its acceptance, unless otherwise indicated.  In the event of seller's failure to deliver as and when promised, the School District reserves the right to cancel its accepting order, or any part thereof, and seller agrees that the School District may return all or part of any shipment so made, and may charge seller with any loss or expense sustained as a result of such failure to deliver as promised.

9.  The School District is exempt from all applicable Federal and State Taxes.  All quotation offers and/or bids are made taking this fact into consideration.

10.  By responding to this quotation offer, Vendor warrants that it meets prevailing wage in its area.

11.  Please Note Carefully - In quoting, give complete information in spaces provided, otherwise your quotation offer may be given no consideration.

12.  In the event any articles to be sold or delivered hereunder are covered by any patent, copyright, trademark, or application thereof, the seller will indemnify and hold harmless the School District from any and all losses, costs, expenses and legal fees resulting from any claims, legal actions, or judgments due to manufacture, sale, or use of such article in violation or infringement of rights under such patent, copyright, trade-mark or application.

13.  The School District will not be responsible for any goods delivered, or services performed without its purchase order, signed by an authorized representative of the Business Department.

14.  Preference is hereby given to materials, supplies and provisions produced, manufactured, or grown in Missouri, quality being equal to articles offered by competitors outside of the State.

15.  Preference is hereby given to products that are manufactured, assembled, or produced in the United States.

16.  PROOF OF INSURANCE – The successful bidder may be required to obtain a Certificate showing $2,000,000 General Aggregate, and $1,000,000 Personal Injury liability insurance.

17.  Per Missouri Immigration Law HB1549, all bids and contracts greater than $5,000 will require companies doing business with government entities to attest to the fact that all their employees and/or any subcontractor’s employees are “lawfully present in the United States”.

IMPORTANT NOTE:  This is not a Purchase Order.  However, with regard to any order that may result from your quotation, the terms, conditions and provisions on the above will apply.

THE UNDERSIGNED HEREBY:

1.  Agrees to deliver the items specified herein in accordance with the terms, conditions, specifications and prices set forth.

2.  Certifies that he/she has not used any outside agent at arriving at the bid figures, and has not contacted any competitors in arriving at these figures.

FIRM_______________________________________________________

BY_________________________________________________________

DATE______________________________________